Homeschooling high school doesn’t have to mean acquiring organizational super skills. This easy organization method won’t stress you out and will make your life a whole lot easier when you start working on transcripts and other official paperwork for high school graduation. (This is our most-requested reprint from the magazine.) The envelope solution is elegant, effective, and so simple you can’t screw it up. Start it in ninth grade — eighth if you’re feeling particularly ambitious — and when it’s time to start the college application process, you’ll be all set. Here's how it works.
Label a large envelope for each class with the full name of the course and grade number (such as 9-Honors English 1 or 11-AP U.S. History). Add a separate envelope for extracurricular activities — if your child is serious about an activity, like soccer or theater, you may want to create a separate envelope for that particular activity as well as one for general extracurricular activities.
Label another envelope with your teen’s grade level and Honors — you’ll use this envelope to stash certificates of achievement, pictures of science fair experiments, and other awards and recognitions. Add one last envelope for community service — again, be sure to label it with your student’s grade level.
Make a basic information sheet for each class your child is taking. Include:
- the textbook(s) used, with ISBN number
- a copy of the textbook’s table of contents (Do this now. The last thing you want to do is end up rooting through boxes in the garage in a couple of years to figure out if your son’s freshman biology class included a section on genetics.)
- the course description and syllabus
- the name of the teacher (yes, even if it’s you!)
- the number of credit hours the course entails
Tuck this information sheet securely in the envelope. Add items to envelope as the year progresses. Things you’ll want to include:
- graded papers and tests
- samples of presentations, lab reports, or other work done in the class
- a running reading list (Add titles of books and essays to the list as you read them so you don’t have to try to remember everything at the end of the year. Even better, have your student keep an annotated reading list — with notes about each book.)
- notes about associated activities — visits to museums, lectures, theaters, etc. — that relate to the class
At the end of the class, write the final grade and total credit hours on the front of the envelope. Inside the envelope, add:
- official grades — community college report cards, printouts from an online class, or your evaluations
- Ask any outside teacher to write a recommendation letter or evaluation for your student. Do it now while your student’s work is still fresh in their minds, and add the recommendation to your envelope. If you decide to ask this teacher for a recommendation when you’re working on college applications, you can give him his original recommendation to refresh his memory.
- If your student ends up taking an AP or CLEP exam in a subject, add the exam results to your envelope. Similarly, if your student publishes or wins an award for work she started in the class, add those credits to your envelope.
Use a binder clip to group your envelopes — depending on how your brain works, you may want them grouped by grade level, by subject matter, or by some other criteria. However you group them, they’ll make writing that final transcript a lot easier since all your information will be organized in one place.
Reprinted from the winter 2015 issue’s Problem: Solved feature, which also tackled writing your own curriculum, keeping up with library books, getting over bad days, how to tell the difference between a homeschool slump and when you’re ready to stop homeschooling, and lots more