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At Home with the Editors: My End of the Year Record-Keeping

At Home with the EditorsShelli Bond PabisComment
How to set up and keep academic records in your homeschool — practical step-by-step advice (plus FREE form downloads)

When I first began to homeschool, I did a small “graduation” for my son’s Kindergarten year because so many other people were doing something similar, but after I did it, that somehow felt wrong. I think a graduation should come at the very end of one’s education. But I still wanted to mark the end of our year so that the boys could see that they were progressing and accomplishing good things. That’s when I decided to do an end-of-the-year review where I’d simply showcase everything we had done that year.

I consider July the end of our school year, but I don’t worry about finishing the curriculum we’re using. While we do finish some items, there are many resources I just put a bookmark in and start where we left off in September. Also, on the official paperwork, I say our school year is from September 1 – August 31.  By law, my boys are supposed to have 180 days of school each year during that time. I know I go over that amount, especially when you consider how full of learning our daily lives are.

Most of the work I do to mark the end of the year is quiet work I have to do by myself at my computer. This year, I’ve been hard pressed to work up the motivation to do this, but I am slowly getting it done!

First, I create a progress report for each of my boys. This is required by law in our state of Georgia. Briefly, this is how I do it:

On a piece of paper I list and make each area of study a heading. Under each heading, I create bullet points and list all the applicable curriculum my boys have completed (if we haven’t finished something, I note the pages we’ve completed); apps they’ve used; field trips; library books read on that subject; projects; outside classes, if any; and summer camps that support that area of study.

I also make comments on their progress such as: “The nine-year-old’s reading skills have greatly improved this year.” “The six-year-old is showing a growing interest in math.”

By law, I have to teach reading, language arts, math, science and social studies, so I always list those, but since I don’t have to show this progress report to anybody, I consider it a keepsake, and I list the other things I’m teaching too: art, Spanish, and physical education. I also make a separate heading for my boys’ major projects that year. For example, this year my son has been learning how to play the piano and also studying the composers and listening to a lot of classical music. So I made a heading where I can go in-depth on this topic.

The progress report is usually about two pages long and once I’m finished, I print it out and put it into a 3-ring binder, which I call their portfolios. I make these binders at the beginning of a year, and I put any documentation I have about their school year into it, such as brochures to museums we’ve visited or the programs to the classical concerts we’ve attended. I also keep our daily work charts in the binder as well. 

After the progress report is complete, it’s time to start on the fun ritual I do every year, and that is make a slideshow of all our photos from that year. I’m a photographer, so I take lots of photographs of our field trips and the boys’ projects and everything else. (Though, I have to admit, I got lazy this year and mostly used my phone camera!) 

Making a slideshow with hundreds of photos and several video clips is quite a chore. That’s why I have not yet completed this year’s slideshow. Last year, my husband helped me by adding music to it. Once we’re done, however, we put it on a DVD and we can send it to the boys’ grandparents. They love it! 

We actually love sitting down to watch it too. The boys are delighted to see photos of projects that by now they’ve forgotten about! (Sometimes this review inspires them to go back and work more on something!) If we took a vacation or had relatives visit us during the year, I include those photos too. Although it’s a lot of work, it’s worth the effort to have our photos in an accessible place and not lost somewhere on an external drive!

When it comes time to watch the slideshow (which is usually in late July or – ahem – maybe mid-August this year), I gather our curriculum, portfolios and major projects the boys have been working on that year, and I lay them out on a table. I take a photo of the boys standing in front of their work, and (in lieu of a report card), I give them a certificate of completion for that year and sometimes a small gift (something educational that will help them with a project). Then we watch the slideshow.

And that’s it. That’s our end-of-the-year ritual.

After this, we take some time off in August because it’s time to celebrate both my boys’ birthdays. They are three years apart, but their birthdays are exactly one week apart. (I didn’t plan it that way!) Then in early September, we start our new school year, continuing what we didn’t finish and/or sometimes getting out some shiny new curriculum. I do nothing special to mark the first day of school. I think our end-of-year ritual + birthday celebrations are quite enough!

Writing down my end-year-old work makes it seem like a lot, but I assure you, except for making that @#$%! slideshow, it’s not too time-consuming. ;)

If you’re interested in seeing examples of some of the print-outs I mentioned in this post, they are available as free downloads on my personal blog.

 

What do you do to mark the end of your homeschool year, or do you mark the beginning of the year? Or both?